Create Jobs

How To Create A New Job?

Creating a new job in Hireforce is the process of posting information about a specific job that your company is recruiting for. This includes defining the job description, requirements, benefits, and other relevant details to attract suitable candidates for the position.

There are 2 option to create a new Job:

• Create job from the Jobs page.

• Create job from the Requisition.

1. Create job from the Jobs page

To create a new job, you can:

1. Go to the Jobs page and click + New job button on the top right.

2. Fill out the key information about your job.

Job Details

Job title

The name of the position you are recruiting for.

• We suggest using a Job Title that is as specific as possible while keeping it short.

• Avoid using all capital letters, jargon, special characters, or eye-catching terms as this can impact the visibility of the job in search results.

Job Description

In this field, job description is a detailed description of a specific job position. You can enter details about the tasks, responsibilities, qualifications, skills, experience.

Pitch

List the benefits that candidates will receive from the company. This includes salary, health insurance, paid time off, training, and other benefits.

Other information

• Number of openings: The headcount of the position you are recruiting for.

• Reference ID: Reference ID for a job

• Department: The department in your company's organization to which this job belongs.

• Location: The location where candidates will be working.

• Tag: Tag can be skills, experience level, or software knowledge.

Make sure that Department and Location have been set up at the Settings page.

Employment details

These fields are not required to enter this information to proceed with the job creation. If you do not enter information, it will not be displayed on the Careers page.

• Experience levels: Experience levels for this job

• Education level: Candidates' highest level of education

• Skills: Certifications that applicants should possess.

• Languages: The languages that a candidate needs to be proficient in to perform the job.

• Remote status: Show the remote status of the job.

• Talent pools: The job categories and majors.

• Job Category: An industry under which this job fall

• Employment type: Include information about employment types such as full-time, part-time, temporary, or contract...

• Salary: Display what salary a candidate could expect in this position. You can choose to add a fixed number or a range, as well as include the currency and payment frequencies.

Hiring Process

You can modify the hiring pipeline for each job through Settings, and select the pipeline that is suitable for the job.

However, after creating a new job, a recruiter can edit the job pipeline on the Job detail page by clicking the Edit Pipeline button in the job action to set up the job pipeline directly.

Check out this article for more information about Hiring pipeline.

If you haven't completed the job creation yet, you can save it as a draft by clicking the Save draft button.

Once you’re ready to publish the job, click the Publish button.

2. Create job from the Requisition

Note: As this is an additional feature that incurs an extra charge, it will be made available only upon your specific request.​

You can associate jobs with approved requisitions by creating a new job directly from the requisition itself as follows:

1. On the Requisition page, click on the approved requisition that you need to create job.

2. Click +Create job in the lower right.

3. You will then be re-directed to the job details page, where you can fill in the details for the job posting. Some fields will be pre-filled based on the information that was added to the requisition for easier set-up.

4. Click Publish or Save draft to complete:

• Publish → Job status Publish

• Save draft → Job status Draft

Job Detail Page

Overview

If the Job card provides an overview of the position, the Job Detail Page dives into the specifics.

Job detail page has:

1. Job tilte: The name of the position you are recruiting for.

2. ​The main tab: Candidates, Detail, Notes, Job boards and Activities

3. ​Job status: job's current status except draft job
4. ​Action with the existing job​
5. ​Assign team members to a job to hire collaboratively

The main tab

On the Job detail page, you can see four main tabs:

1. Candidates

Summarize all candidates for a Job that have been sorted by stage depending on the hiring pipeline that you set up. To help you easy manage the candidates on processing or not, Hireforce separates 2 tabs:

• Qualified: shows all applicants of processing from the job

• Disqualified: shows all applicants out of processing from the job

Each Candidate will be shown a card. When you hover your mouse pointer over a specific candidate card, you can quickly do three main actions.

Schedule interview

• If Candidate profile was updated a candidate's email, you can schedule an interview
• If Candidate profile was not updated a candidate's email, you need to enter a candidate's email first, then you can schedule an interview

Take a note

Disqualify candidate

If you are an Admin or a part of Job's Hiring team, you can:

• Search candidates by keyword such as candidate name, phone number, and email, and can also add candidates by click +New.
• ​View candidates by clicking a candidate card

• ​Change stage of candidate from job pipeline

2. Details

You can view all the specific details of the job, including the job description, requirements, benefits, and other job-related information: Hiring process, Hiring team, Interview kit and Referrals.

Hiring team

This is a group of individuals within your organization who are collectively responsible for the recruitment and selection of candidates for a open job.

The Hiring team may include:

Recruiter

Acts as the central point of contact for the hiring process. They source and identify potential candidates, screen resumes, schedule interviews, and manage communication with candidates. They may also be involved in the negotiation of job offers (depending on the organization).

Hiring Manager

The person who ultimately makes the decision to hire or not hire a candidate. They are typically responsible for defining the job requirements, setting the budget, and approving the final offer.

Team members

People supports the Recruiter in the hiring process.

• For new job created: If user’s assigned departments matching with job’s department, Hireforce auto add them to Hiring team.

• For existing jobs: If user’s assigned departments matching with job’s department, Hireforce auto suggested them as a recommended user to be added Hiring team.

3. Notes

All team members with access to the job can see your notes except they have limited visibility. You can Create note on the job and choose to share notes with team members.

4. Job boards

Choose the job boards where the job will be posted to reach more candidates. Hireforce currently integrates with Google for Jobs, allowing you to list your job postings at no additional cost.

5. Activities

You can track and view all the activities related to the job, such as changing a candidate's stage in the job pipeline, taking notes, and candidate applying for a job or source... These activities are recorded by time, from the oldest to the newest, and include details about the recruiters who acted.

Assign team members to a job

Team Members are added to have access to the job and all candidates for the specific job. If they are not on the hiring team they will not be able to access the job and candidate for that job.

Job has Archived status, recruiters will not assign members to the job.

To assign members to the job on the Job detail page:

1. Select the Job that the Recruiter wants to add a team member.

2. Click icon + or click the Edit button on the Hiring team.

1. Select a member from the drop-down menu, then click the Add button. Or you can invite a new member by clicking +Invite member.

Assign client contacts to a job

This feature is exclusive to Agency tenants and is not available for Direct Employers. If you're an agency managing clients, you can utilize this feature to optimize your process on Hireforce.

Client Contacts are added to have access to the job and all candidates for the specific job.

You can assign a Client Contact as follows:

1. Go the the Job Detail page that you would like to add Clients Contact.

2. Click the Edit button on the Client Contacts.

1. Invite the Contact that you would like to add to this job. You can invite new contacts by inputting their emails or clicking the Invite button on the Recommended Contacts. Note: Recommended Contacts include those added to the Contact on the Company Detail page that the jobs belong to. This includes: - Contacts that are inactive (not invited to any jobs within the company). - Contacts that have been invited to other jobs within the same company (pending or active).