Help Center
  • 👋Welcome to Hireforce
  • Getting Started
    • Access to Hireforce
    • Onboarding
      • Admin
      • Recruiter
      • Interviewer (Event Attendee)
      • Hiring Manager
    • Settings
      • Account
      • Workspace
        • General
        • Careers Page
          • Basic Career Page Builder
          • Advance Career Page Builder
          • Term And Condition
          • DNS Settings In The Domain Provider
        • Departments
        • Members
        • Locations
        • Plans
      • Recruiting
        • Company Status
        • Disqualification Reasons
      • Templates
        • Email Templates
        • Hiring Pipelines
  • Product Guides
    • Dashboard
    • Job Management
      • Jobs Listing
      • Create Jobs
    • Candidate Management
      • Add Candidates
      • Candidate Listing
      • Candidate Processing
      • Client Submission
    • Interview
      • Schedule An Interview
      • Event Management
      • Submit Feedback
      • Interview Kits
        • Interview Kits Setting
        • How To Use The Interview Kits?
    • Report
      • Overview
      • Time to Hires
      • Team Productivity
      • Hiring Funnel
    • Custom Fields
      • Direct Employer
      • Agency
      • Additional Fields
    • Requisition
      • Setting
      • Requisition Status
      • How to use it?
    • Career Hub
      • Career Hub Setting
      • Career Hub Display
    • Security
      • How to set up SSO on Hireforce?
      • Session Management
    • Recommendation
      • Recommendation at Job
      • Recommendation at Candidate Profile
    • Tags
    • Profile Template
      • Settings
      • Create Template
      • Download CV Template
    • Company Management
      • Company Listing
      • Create Companies
    • Contact Management
      • Contact Listing
      • Create Contacts
    • Placement Management
      • Placement Listing
      • Create Placements
    • Talent Pools
      • Talent Pools Listing
      • Add Candidates To Talent Pools
    • Tasks
    • Tool
    • Notes
    • AI Power
      • AI Parser
      • AI Writer
    • Notifications
    • Integration
      • Sync Calendar
        • Google Calendar
        • Outlook Calendar
        • Apple Calendar
  • Collaborate with 3rd parties
    • Candidate Experience
  • Others
    • FAQ
      • 1. Why can't I log in to our company tenant on Hireforce?
      • 2. How to sign out of Hireforce?
      • 3. Why is the time on Hireforce incorrect?
      • 4. May I change the interface language on Hireforce?
      • 5. Why was the job link I shared from the Referral hub displayed in Japanese?
      • 6. How can I contact support if I have a question?
      • 7. How can I switch between multiple organizations?
      • 8. How can I effectively manage and track candidates from multiple job boards in one place?
      • 9. How can I streamline communication between my hiring team to avoid delays in the hiring process?
      • 10. How can I gather and manage feedback from multiple interviewers efficiently?
      • 11. How to perform bulk actions in job or in candidate?
      • 12. Why Can’t I Accept the Invitation from Hireforce?
      • 13. What is different between the Profile tab and the Job-Related tab?
      • 14. Workspace Member vs. Career Hub Member
    • Campaigns
      • Hireforce Year-End Deals Terms and Conditions
  • ACADEMY
    • Direct Tenant
    • Agency Tenant
Powered by GitBook
On this page
  • Overview
  • Candidates Searching
  • Display
  • Search bar - Filter - Sort
  • Create view
  • Option 1: Create a new view
  • Option 2: Creating a New View from an Existing One
  • Performing bulk actions
  • Bulk assign candidates to jobs
  • Bulk assign candidates to talent pools
  • Bulk delete candidates
  • Bulk export
  • Application - Job-Related Tab
  • Interview Tab
  • Email Tab
  • Feedback Tab

Was this helpful?

  1. Product Guides
  2. Candidate Management

Candidate Listing

Last updated 1 month ago

Was this helpful?

Overview

The candidate listing provides a centralized view of the candidates that you can access. It allows you to easily manage and track your applicants throughout the recruitment process.

Candidates Searching

Display

To help you customize the candidates list to your specific needs, Hireforce provides the Display feature to choose which columns you want to view.

On the Candidates page, Display by default that the candidate will include the following information:

  • Full name

  • Email

  • Phone number

  • Jobs

  • Stage

  • Tags

  • Talent pools

  • Created at

  • Last activity

Note: Full name, Created at, and Last activity are mandatory display fields that cannot be disabled.

You can adjust the information displayed on the Candidates page as follows:

  1. Click the Display button at the top menu.

  2. Enable the information that you want to display.

  3. If you want to change the position of the information, you can hold and drag it to the desired position.

  4. If you want to back to default, click Reset to default.

Note:

  • Member of your company with roles Admin and Member can adjust the information displayed on the Candidates page.

  • When you adjust the information, only you can view it. Other people will not be affected by your change.

Search bar - Filter - Sort

Search bar

You can search the candidate on the Candidates page as follows:

  1. Click the search bar at the top menu. You can search candidates by Candidate's name, Phone number, Email and Link.

  2. You can choose and combine the filters that you would like use to search for candidates.

Filter

You can filter the candidate on the Candidates page as follows:

  1. Click the Filter button at the top menu.

  2. Choose the object and the value that you would like to filter.

  3. You can combine filters for different objects to find the most suitable results. For example, you can filter candidates by their jobs, experience, and location.

Sort candidate

Candidates will be by default sorted based on Last activity date (most recent first).

You can change the sorting at your discretion based on your needs.

You can choose to sort by Creation date (Newest first or Oldest first) or by Last activity date (Newest first or Oldest first) as following:

  1. Click Create at or Last activity.

  2. Choose Newest first or Oldest first.

You can only choose to sort by Creation date or Last activity date, not both at the same time.

Create view

The Create View feature allows you to save customized candidate lists with specific filters and settings, making it easier to switch between different candidate views.

You can create a new view in two simple ways:

Option 1: Create a new view

  1. Go to the Candidate Listing.

  2. Click the dropdown next to "All Candidates" → Select "Create New View".

  3. Enter a View Name (Required): Max 50 characters.

  4. Select View Visibility (Required):

    • Public → View is visible to all admins and members.

    • Private → View is visible only to you.

  5. Click "Save" to create your view.

Customizing and Saving Filters in a View:

  • Once your view is created, the table will display without any filters by default.

  • You can now customize the view with filters:

    • Discard: Clear all filters and keep the view without any applied filters.

    • Apply: Temporarily apply filters without saving them. Filters will reset upon refreshing the page.

    • Save View: Apply filters and save them to the view. All team members (based on their permissions) will see the same filters when accessing this view.

Option 2: Creating a New View from an Existing One

You can also create a new view based on an existing Public View:

  1. Open the public view you want to duplicate.

  2. Click "Save as New View".

  3. Follow the same steps as in Option 1 to name and set the visibility of your new view.

Performing bulk actions

Simplify your workflow and save time by using bulk actions to complete repetitive tasks in just a few clicks.

Bulk assign candidates to jobs

  1. Select the Candidates that you want to assign to a job.

  2. Click the Assign Job button in the Bulk Actions menu.

  3. Find the Job where you want to assign the candidates.

  4. Click the +Assign button to complete.

Bulk assign candidates to talent pools

  1. Select the Candidates that you want to assign to talent pools.

  2. Click the Add Talent Pool button in the Bulk Actions menu.

  3. Select one or more talent pools to assign the candidates to.

  4. Click the Assign button to complete.

Bulk delete candidates

  1. Select the Candidates that you want to delete.

  2. Click the Delete button.

  3. Confirm your action by clicking the Delete button.

Bulk export

To support the users to speed up the hiring process so that they can have time to do their daily task more productively hence we added bulk export candidate profiles by CV templates or candidate listing as a csv file.

Export candidate listing via CSV file

The Export CSV feature allows you to download candidate data from your filtered and customized view into a CSV file. This is helpful for reporting, sharing with your team, or further processing in spreadsheet tools.

Step 1: Configure Filters and Display Settings

Before exporting, set up your candidate list to include only the data you need:

  • Apply filters to narrow down the candidate pool.

  • Adjust the Display Settings to show the desired columns in the table.

This configuration determines what data will be included in the exported file.

Step 2: Select Candidates and Export

To activate bulk actions, select at least one candidate from the list. Then click the Export button > Export CSV

Step 3: Download the File

The system will process the export in a few seconds. Once completed, the CSV file will be automatically downloaded to your local device.

Exported File Details:

  • File name format: viewname_DD_MM_YYYY.csv Example: java_engineer_15_02_2025.csv

    • java_engineer: name of the view

    • 15_02_2025: export date

  • Number of candidates: based on your current filter

  • Number of columns: based on your display settings

  • Data: reflects the same structure and content shown on the screen at the time of export

Export PDF candidate profile by profile template

This feature allows you to export candidate profiles as PDF files based on your profile templates. It’s especially useful for sharing standardized candidate information with hiring managers or stakeholders outside the system.

Step 1: Select Candidates

Manually select one or more candidates from the listing (maximum 50 candidates per 1 template at once).

Step 2: Click the Export Button

Choose the Export PDF option from the export dropdown.

Step 3: Choose a Profile Template

  • If 1 candidate is selected → The system will generate and download a PDF directly.

  • If multiple candidates are selected → The system will generate a ZIP file that includes all selected candidate profiles in PDF format.

Application - Job-Related Tab

The Job-Related Tab will appear in the Candidate Profile in addition to the Profile Tab for those who have access to the application once a candidate applied or was sourced for a position.

In addition to the similar information found in the Profile tab, the Job-Related tab will contain additional information specific to the jobs relate to the candidate. You can view the Job title beside the Job-Related tab.

Interview Tab

The Interview Tab keeps track of all the candidate's interview history:

  • If you haven't submitted feedback yet, you will see the Submit feedback button.

  • If you have already submitted feedback, you will see a the View feedback button.

You can schedule interviews on the Job-Related Tab or on the Candidate Card by clicking the Schedule button.

Follow up the feedbacks interview:

  • If you can access the candidate profile, you can follow up the feedbacks interview on the Feedback tab.

  • If you are an attendee but not part of the hiring team, you can follow up on your interview and feedback in Calendar.

Email Tab

The Email Tab keeps track of all the email history sent by the hiring team to the candidate, allowing recruiters to easily reference previous conversations.

Feedback Tab

The Feedback Tab keeps track of all the Interview Feedback and the Application Feedback, help you easily manage all the candidate feedbacks.

This tab included:

  • Interview feedback and Applicant feedback grouped by stage: - From Hired on top to Applied at the bottom. - Feedback added order by latest to oldest. - Counting final score by type and show pending list of attendees who still not published the pending feedback yet (pending feedback and draft feedback).

  • Reminder banner if you have pending Interview Feedback to submit.

  • Overall score: Accumulated published score (exclude pending and draft feedback).