Email Templates

Overview

In Hireforce, there are three categories of default email templates: General, Auto Confirmation, Event

General

General email templates are for general purposes. It includes:

• Disqualify Candidate: This is the email will be sent when you reject a candidate with an email.

• Greeting Candidate: The email template is used to approach candidates. If the candidate is a match for the job the recruiter is hiring for, you can send this email to introduce the job opportunity to the candidate.

• Quick Update: The email template is used to notify to candidates that you are still in the process of reviewing their applications, and considering the next step

Auto Confirmation

Auto-confirmation email templates are emails that are set automatically. These emails can be sent automatically to candidates after they apply.

Auto-confirmation email templates can be set as the default

Event

Event email templates are used when scheduling events, such as interviews with candidates. This email template has a specific field containing the event information.

Email Templates Management

You're able to edit or delete the Location after being added:

• Edit: Click the Pencil icon on the right > Edit information then click the Update button.

• Delete: Click the Trash icon on the right > Click the Delete button.

Create A New Template

1. Go to the Settings -> Email Template

2. Click + New Template

3. Input all information (required field) about the new email template

• Category: Select a type General, Auto Confirmation, or Event

• Email template name: The email template's name is clear, concise, and distinct from other names.

• Email subject: The subject of the email sent to candidates. You can use personalization like {job_title}

• Content: The body of the email sent to candidates. Using the button to format text: heading, bold, italic, hyperlinks, bulleted lists, numbered lists, and clear format. You can use personalization by click insert

  

4. Then click the Save button