Help Center
  • 👋Welcome to Hireforce
  • Getting Started
    • Access to Hireforce
    • Onboarding
      • Admin
      • Recruiter
      • Interviewer (Event Attendee)
      • Hiring Manager
    • Settings
      • Account
      • Workspace
        • General
        • Careers Page
          • Basic Career Page Builder
          • Advance Career Page Builder
          • Term And Condition
          • DNS Settings In The Domain Provider
        • Departments
        • Members
        • Locations
        • Plans
      • Recruiting
        • Company Status
        • Disqualification Reasons
      • Templates
        • Email Templates
        • Hiring Pipelines
  • Product Guides
    • Dashboard
    • Job Management
      • Jobs Listing
      • Create Jobs
    • Candidate Management
      • Add Candidates
      • Candidate Listing
      • Candidate Processing
      • Client Submission
    • Interview
      • Schedule An Interview
      • Event Management
      • Submit Feedback
      • Interview Kits
        • Interview Kits Setting
        • How To Use The Interview Kits?
    • Report
      • Overview
      • Time to Hires
      • Team Productivity
      • Hiring Funnel
    • Custom Fields
      • Direct Employer
      • Agency
      • Additional Fields
    • Requisition
      • Setting
      • Requisition Status
      • How to use it?
    • Career Hub
      • Career Hub Setting
      • Career Hub Display
    • Security
      • How to set up SSO on Hireforce?
      • Session Management
    • Recommendation
      • Recommendation at Job
      • Recommendation at Candidate Profile
    • Tags
    • Profile Template
      • Settings
      • Create Template
      • Download CV Template
    • Company Management
      • Company Listing
      • Create Companies
    • Contact Management
      • Contact Listing
      • Create Contacts
    • Placement Management
      • Placement Listing
      • Create Placements
    • Talent Pools
      • Talent Pools Listing
      • Add Candidates To Talent Pools
    • Tasks
    • Tool
    • Notes
    • AI Power
      • AI Parser
      • AI Writer
    • Notifications
    • Integration
      • Sync Calendar
        • Google Calendar
        • Outlook Calendar
        • Apple Calendar
  • Collaborate with 3rd parties
    • Candidate Experience
  • Others
    • FAQ
      • 1. Why can't I log in to our company tenant on Hireforce?
      • 2. How to sign out of Hireforce?
      • 3. Why is the time on Hireforce incorrect?
      • 4. May I change the interface language on Hireforce?
      • 5. Why was the job link I shared from the Referral hub displayed in Japanese?
      • 6. How can I contact support if I have a question?
      • 7. How can I switch between multiple organizations?
      • 8. How can I effectively manage and track candidates from multiple job boards in one place?
      • 9. How can I streamline communication between my hiring team to avoid delays in the hiring process?
      • 10. How can I gather and manage feedback from multiple interviewers efficiently?
      • 11. How to perform bulk actions in job or in candidate?
      • 12. Why Can’t I Accept the Invitation from Hireforce?
      • 13. What is different between the Profile tab and the Job-Related tab?
      • 14. Workspace Member vs. Career Hub Member
    • Campaigns
      • Hireforce Year-End Deals Terms and Conditions
  • ACADEMY
    • Direct Tenant
    • Agency Tenant
Powered by GitBook
On this page
  • Set Specific Time
  • Candidate Self Schedule
  • Candidate experience

Was this helpful?

  1. Product Guides
  2. Interview

Schedule An Interview

Last updated 7 months ago

Was this helpful?

Easily schedule interviews with candidates, selecting the most convenient time slots for all parties involved.

You can schedule interviews with your candidates as following:

  • Click the Interview button on the candidate profile or on the candidate card.

  • In the pop-up, input the interview's information:

Stage

You may select Screening or Interview stage

Type

You may select Phone Interview, Onsite interview or Online Interview

Attendees

Click + button to choose the member will attend the Interview. This is required field

Location

It may a specific address if you chose Onsite Interview type

Meeting URL

A specific link that will direct participants to the online meeting platform.

Time and Date

Select time and date with 1 in 2 options:

  • Candidate self schedule

  • Set specific time

Interview Kit

Choose the interview kit template was added to this stage of the job.

Reminder

  • Feedback reminder: Hireforce will automatically send email reminders to attendees 24 hours after an interview. Y

  • Candidate reminder: Hireforce will automatically send email reminders to candidates 24 hours before their interview.

These features are enabled by default, you can disable these features if you don't want to send reminders.

Depending on the kind of Time and Date you selected, the next pop-up will display relevant information.

Set Specific Time

Set specific time is an option that you choose a specific interview time slot and send it to the candidate.

If you schedule an interview with the Set specific time option, after you complete the first pop-up by clicking Continue, you will see the next pop-up to review the time and date of the interview and send the email notification.

There are 2 options for sending notification email:

  • Candidate: The email notification will only send the candidate.

  • Attendees: The email notification will send the organizer and attendees (depend on the number of attendees you choose on the first pop-up).

By default, this feature is enabled, and the email for the candidate will appear above the email for attendees.

You may disable it if you don't want to send email notifications to them. The email content will also be hidden.

When sending emails to attendees or candidates, you have two options to change the information:

  • You can select an email template that is available in your account by clicking Select template.

  • You can compose the email content according to your specific demands and add additional information by clicking Insert.

After checking all the information, click Schedule to complete it.

Candidate Self Schedule

Candidate self-schedule is an option that you let the candidate pick a meeting time from multiple timeslots suggested by you.

You can schedule an interview with Candidate self schedule as following:

  • At Time and date, choose the Candidate self schedule.

  • Click Calendar to choose the time slot you'd like to suggest for the candidate.

  • Choose the time slot by clicking on the calendar then click Done.

  • Click Send booking form to complete.

After you send the booking form to the candidate, the Interview tab will display the interview information as shown below.

When the candidate selects an interview time slot, the Time field will show the time and date that the candidate booked.

Candidate experience

When you send a self-schedule link to a candidate, they'll receive an email to choose a time slot to schedule the interview.

Step 1: Open this email then click Go to booking form to open a booking page.

Step 2: This booking page is where they can see basic information about the interview. The candidate should click on a time slot to schedule the interview then click Submit.

If a suitable time slot isn't available, the candidate can click I can't find a suitable time to notify the organizer that they need to reschedule.

Step 3: After clicking Submit, After clicking submit, the candidate will see a Confirmed meeting slot notification to confirm their successful submission.

Step 4: After confirmation from the candidate, the interview will be booked. The attendees and candidate will receive a interview confirmed email.

candidate's profile
candidate card