# Candidate Processing ## Overview The Candidate Processing flow in Hireforce follows a structured pipeline that guides candidates from initial contact to successful placement. By default, Hireforce provides a pipeline with six fixed stage types: **Sourced or Applied, Screening, Interview, Offer and Hired**. However, Hireforce also allows for flexibility and customization: * **Customizable Pipeline**: You can customize the pipeline to better fit your specific recruitment process by creating new stages within each stage type. This ensures that the pipeline aligns with your unique workflow. * **Reporting and Pipeline Views**: Reports and pipeline views for both Jobs and Candidates are dynamically generated based on these stage types, providing relevant insights and tracking according to your custom process.

## Application At this stage, the candidate's profile is added to the pipeline of a job in one of two ways: ### Sourced The candidate is added to the database by a recruiter on Hireforce and is recorded as **Sourced**. To source the candidate to a job, you access to an open job on Hireforce, then: * Click the +New button to single upload.

* Click the Upload Cvs/Resume button to bulk upload.

### Applied The candidate applies themselves and is recorded as **Applied.** Candidate can apply at the Job public link.

## Active Process Active processes include three stage types: **Screening, Interview and Offer**. If you are an Admin or a Member (based on your user permission), you can: * Add additional stage names within each stage type to better align with your specific process.

* You can edit or delete all of stages at Active Process, including 3 stage types.

## Hired ### Mark as hired To mark a candidate as hired, move them to the **Hired** stage in the following 2 ways: 1. At the job pipeline, drag and drop the application need moving to the **Hired** stage.

2. At the candidate profile, * On the Job-Related tab, choose the suitable Job. * Click the **Stage Button** that shows the current stage and select **Hired.**

There will be a pop-up when you move the candidate to the Hired stage. You need to fill in the following information, then click **Mark as hired** to complete: * **Hired date** is the date that the candidate has been hired. * **Start date** is the date that the candidate starts the job. * **Hired by** is used to determine which the user successfully filled the open job.

### Hired info When the candidate is marked as hired, they will have a **Hired info** in their application. It can make your team aware that the candidate is hired for a job. Hired info includes: **Job title, Hired by and Hire date**.

## Disqualified When you have reviewed your application, in any stage of the hiring pipeline, and decided that he/she is not fit to be hired for that position, you can disqualify that candidate, you can disqualify candidates with the appropriate [disqualification reason](/getting-started/settings/recruiting/disqualification-reasons.md). In Hireforce, when you disqualify an application, you will have to choose a disqualifying reason. This is to prevent you from making mistakes as well as to provide insights into your candidate database. ### How to disqualify an application? #### On The Candidate Profile 1. Open the candidate profile that you need to disqualify then go to the Job-Related tab. 2. Select the relevant job where you want to disqualify the candidate. 3. Click the **Disqualify icon**.

4. Select a disqualification reason from the **Reason drop-down** menu. 5. You may enable button **Notify the candidate by email** if you want to send a notification email to the Candidate. It's disable as default. 6. Click the **Disqualify** button to complete.

#### On The Job Detail Page 1. Hover your cursor over a candidate card that you need to disqualify. 2. Click the **Disqualify icon.**

3. Select a disqualification reason from the **Reason** drop-down menu. 4. You may enable button **Notify the candidate by email** if you want to send a notification email to the Candidate. It's disable as default. 5. Click the **Disqualify** button to complete. --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://help.hireforce.io/product-guides/candidate-management/candidate-processing.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.