# Admin

:wave: We're thrilled to have you join Hireforce! Our goal is to support you in reaching your recruitment objectives.

This guide and the additional articles linked will help you quickly set up your Hireforce account. We’ll also introduce you to some advanced features to optimize your experience. A little preparation now will help you use the platform more effectively — let's dive in!

{% hint style="success" %}
**As an Admin, you can access all candidates, jobs, and settings and fully manage the company's account and members.**

The Admin can view, edit, and delete all items with restricted visibility except for note editing and deleting other owners.

* **Owner**: As the Owner who is Admin at the top of the member list you have the highest level of access. You can edit the roles of all members in your organization, including Admins.
* **Admin**: If you are an Admin but not the Owner, you can invite a user with access level of Admin, Member, Limited Member but you will not be able to edit others Admin permission.
  {% endhint %}

## 1. Access to Hireforce <a href="#account-setting" id="account-setting"></a>

{% hint style="info" %}
Get started with Hireforce by creating your account or accepting the invitation.
{% endhint %}

### Admin Owner

If you are an owner, you need to [sign up](https://help.hireforce.io/access-to-hireforce#sign-up) to begin using Hireforce system before you log in into Hireforce.

### Admin

If you are an user invited to Hireforce with the admin role, you will accept the invitation to join your company on Hireforce.

After you were added into the company on **Hireforce,** check your inbox and find the email from <support@hireforce.io> with the subject: ”**\[User Name] has invited you to join \[Company Name] on Hireforce!**”

Click the “**Accept Invitation**" button, it'll navigate to **Hireforce** interface. Then you can explore the Hireforce feature.

**Note**:

* If you can't access it after clicking Join Us, you can copy the link below and paste it to your browser address.
* Future [logins](https://help.hireforce.io/access-to-hireforce#login) can be initiated by visiting <https://app.hireforce.io/login> and selecting the preferred log in option without a password.
* The invitation link is valid for 3 days after the email is sent.

<figure><img src="https://1004424443-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FN3tRAQQ8J1tUuEYMPUNy%2Fuploads%2FNQjHM7PsHlYrPrbrOGU8%2Fimage.png?alt=media&#x26;token=d8f8ec80-8c63-422e-a2a5-854fcd3f3b24" alt="" width="429"><figcaption></figcaption></figure>

## 2. Settings

**Take control of your Hireforce account.**

This section lets you personalize your account information, manage your teams, and adjust your security settings to protect your data.

Access the **Settings** page by clicking your avatar in the bottom-left then go to the section you want to update.

As an Admin, these are some items you need to check when accessing the first time.

{% content-ref url="../settings" %}
[settings](https://help.hireforce.io/getting-started/settings)
{% endcontent-ref %}

## 3. Calendar helps you check relevant events

Aggregates all tasks assigned to you, making it easy to manage your interview-related workload, you can access the Calendar tab on the left menu:

<figure><img src="https://1004424443-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FN3tRAQQ8J1tUuEYMPUNy%2Fuploads%2FpSwCzHfbXnmZqBj54x7s%2F1.png?alt=media&#x26;token=f8cb241a-de6f-403c-8234-8f339fbdc078" alt=""><figcaption></figcaption></figure>

Your calendar keeps you updated on all events you're attending. If you are invited to an event, such as an interview, you will be added to the attendee list and your calendar will be updated with events related to you.

{% content-ref url="../../product-guides/interview/submit-feedback" %}
[submit-feedback](https://help.hireforce.io/product-guides/interview/submit-feedback)
{% endcontent-ref %}

## 4. Report&#x20;

[**Reports** ](https://help.hireforce.io/product-guides/report)provide a centralized view of your hiring process data. This allows you to easily track and analyze key metrics: [Time to Hire](https://help.hireforce.io/product-guides/report/time-to-hire), [Team productivity](https://help.hireforce.io/product-guides/report/team-productivity) helping you optimize your recruitment efforts.

As an Admin, you have full access to all reports, enabling you to gain comprehensive insights into your talent acquisition process.

<figure><img src="https://content.gitbook.com/content/N3tRAQQ8J1tUuEYMPUNy/blobs/6V7fvYrZQ0UXC9REcZLS/image.png" alt=""><figcaption></figcaption></figure>

To access the report, click ![](https://content.gitbook.com/content/N3tRAQQ8J1tUuEYMPUNy/blobs/25AaLwqJE3eBztjwO8lS/image.png) in the navigation bar to visit the [Report center](https://app.hireforce.io/reports/overview)**.**

## 5. Job Management&#x20;

{% hint style="info" %}
**Streamline your recruitment process with our comprehensive job management tools. Create and edit job postings, track applications, and collaborate with your team to make informed hiring decisions.**
{% endhint %}

The **Jobs page** summarizes job positions. It is also where you manage potential candidates and collaborate with team members to monitor the hiring process.

All team members will be able to access it but will see different jobs based on their assigned jobs.

**As an Admin, you can access all jobs on the Jobs page.**

<figure><img src="https://1004424443-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FN3tRAQQ8J1tUuEYMPUNy%2Fuploads%2F7DDCqMlXbwsZrbJ8q6hd%2Fimage.png?alt=media&#x26;token=b8bf34b8-db43-4047-8de7-4267edd50948" alt=""><figcaption></figcaption></figure>

You can control the information displayed to each member based on their access level.

{% content-ref url="../../product-guides/custom-fields" %}
[custom-fields](https://help.hireforce.io/product-guides/custom-fields)
{% endcontent-ref %}

To access the Jobs page, click the **Jobs** icon or the **Hireforce** logo on the left menu.

1. Job listings: shows all of the jobs that have been posted, each specific job is a [job card](https://help.hireforce.io/product-guides/job-management/jobs-listing#job-card)[.](#job-management)
2. Customize your view job by using Search and filter jobs
3. [Create a new job](https://help.hireforce.io/product-guides/job-management/create-jobs)

## 4. Candidate Management&#x20;

The [**Candidate Listing**](https://help.hireforce.io/product-guides/candidate-management/candidate-listing) provides a centralized view of all applicants for managing potential hires. Here you can:

* **Review Candidate Profile:** A central location for all essential candidate information, providing a comprehensive overview and facilitating the efficient management and selection of suitable candidates
* **Organize candidates:** [Search](https://help.hireforce.io/product-guides/candidate-management/candidate-listing#search-bar-filter-sort), and add tag candidates to identify the best fits easily.
* **Collaborate with your team:** Easily share and track information related to candidates and jobs, helping your team work efficiently and stay aligned

<table data-view="cards"><thead><tr><th></th><th></th><th></th></tr></thead><tbody><tr><td><a href="../../product-guides/tasks"><strong>Task</strong></a></td><td></td><td></td></tr><tr><td><a href="../../product-guides/interview/submit-feedback"><strong>Share Feedback</strong></a></td><td></td><td></td></tr><tr><td><a href="../../../product-guides/notes#create-note"><strong>Note</strong></a></td><td></td><td></td></tr></tbody></table>

* **Monitor the hiring process:** Track the progress of each [candidate through the different stages](https://help.hireforce.io/product-guides/candidate-management/candidate-processing) of your hiring pipeline.

<figure><img src="https://content.gitbook.com/content/N3tRAQQ8J1tUuEYMPUNy/blobs/oOKJlc9vSoSnHohXGxei/image.png" alt=""><figcaption></figcaption></figure>

As an Admin, you can adjust the visibility of individual information fields on the candidate profile to ensure the confidentiality of certain sensitive information, such as salary. Hireforce can assist you with [**Display Candidate Information**](https://help.hireforce.io/product-guides/custom-fields) feature.

> :wave:*Questions or feedback? Let us know at <support@hireforce.io> - we love hearing from you!* :clap: