Team Members

Hireforce makes it easy to collaborate with co-workers. One of the first things you'll want to do when getting started on Hireforce is to invite team members.

Manage your team members and their account permission at the Team Members page

Invite Member

ℹ️ Your invitation link will be expired within 1 hour. Please resend by clicking Resend button in Team Members.

1. Click + Invite member in the top right corner

2. Add the email addresses and select the role of the team members you would like to add with these access permissions.

Accept Invitation

• Check your inbox and find the email from [e-mail] with the subject: "Has invited you to join on Hireforce"

• Click on Accept Invitation, then it will navigate to the Job page in Hireforce

If you can't access it after clicking Accept Invitation, you can copy the link below and paste it to your browser address

Edit Member

1. Click the Edit icon on the right of the member you need to edit.

2. Edit the information, then click Save.

ℹ️ Role

You can change the roles of members whose roles are lower than yours. Here’s how it works based on your role:

• Owner: As the Owner who is Admin at the top of the member list you have the highest level of access. You can edit the roles of all members in your organization, including Admins.

• Admin: If you are an Admin but not the Owner, you can edit the roles of Members and Limited Members.

• Member: As a Member, you can edit the roles of Limited Members.

ℹ️ Assign to departments

Only the Admin can assign members to department access so it can help match those members to the job hiring team accordingly if the departments are matched.

In Assign to department, select available departments to give access. then click Save.

Role and Permission

Users in your Hireforce account can have different permissions and take on different roles for jobs you're recruiting for.

Admin

Admin can access all candidates, jobs, and settings and fully manage the company's account and members. They can view, edit, and delete all items with restricted visibility except for note editing and deleting other owners.

ℹ️ Please note that:

• Owner: As the Owner who is Admin at the top of the member list you have the highest level of access. You can edit the roles of all members in your organization, including Admins.

• Admin: If you are an Admin but not the Owner, you can edit the roles of Members and Limited Members.

Member

Member roles are designed to allow the admin to customize permissions for each user within this role for specific functions. However, in general, this role will have access to:

• Candidates:

  • If they are the owner of the candidate's profile, or

  • If they are a part of the job's hiring team, they can access the list of applicants to view and update applications, or

  • If they are a member of the talent pool.

• Jobs:

  • All jobs: they can view and access all jobs (even if they did not join the hiring team).

  • Assigned job only: they can access the job if they are a part of the job's hiring team.

To customize the permission of the member you can enable the toggle when inviting or editing a member:

Limited Member

The Limited Member role is designed with minimal permissions, allowing the user to focus on the necessary sessions to support essential tasks such as participating in interviews to provide feedback on candidates or joining the Hiring Team for a few necessary positions and referring Candidates.

There are 2 sections, you can access when logging into Hirefoce as a Limited Member role: Task, Calendar, and Referral.

Additionally, they can create new job requisitions, but only if the Request Requisition feature is enabled.